InterCom
Network introduces the DigitaLibrarian
document manager software solution from
creation to preservation ..... your
next and last step solution for complete
document management.
The
DigitaLibrarian®
Document Manager
DigitaLibrarian
InterCom Network designed a custom software
Document Management System used to house,
organize and view construction documents
of all sizes. The DigitaLibrarian will
generate automated emails to notify
users of overdue drawings. The Publish
to Web feature allows an outside architext
to request a project electronically,
and the ability to view that particular
project once the administrator has approved
the request. Specified designated users
within your network will be able to
upload new projects and index their
information.
Document management
is the application of systematic controls
concerning the creation, maintenance
and destruction of documents required
in conjunction with the operation of
an organization. A chief concept underlying
documents management is the life
cycle concept. This concept states
that every document passes through a
series of stages in which the relationship
of the document towards the stewarding
organization is in a distinct and classifiable
mode. There are five major stages in
a document’s life cycle:
- Creation:
Information is generated and
gathered into a document.
- Distribution
and use:
The document, along with other information,
is distributed among the participants
in an organization in accordance with
the operating practices of that organization.
- Storage
and maintenance: The documents
are filed using a logical and defined
scheme into a managed repository,
available for retrieval by authorized
principals. The documents management
system is foremost here, and has responsibility
for maintaining the integrity of the
documents, facilitating backup, and
assisting users in filing and retrieval.
- Retention
and disposition: The information
in the document has declined in value,
and is removed from active accessibility.
Depending on the nature of the document,
it is destroyed immediately upon deactivation,
or will be kept in retention for a
defined period of time.
- Archival
preservation: Documents that
have a sustaining utility exceeding
storage costs are preserved permanently
in an archive.
The
chief duties of a documents management
system lie at various points in this
life cycle for each document. Filing,
searching, retrieval, creating retention
schedules, transfer, destruction, etc.
all are part of managing the life cycle
of a document.
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